AR Aging

In this area you can manage the aging periods for your Accounts Receivable statements.  You have these choices

• Monthly Aging: Sets aging terms to correspond to the number of days in the Current and prior calendar months

• Semi-Monthly Aging Periods: Sets the aging periods to approximately 15 day aging cycles.

• Other: You can set other again periods by specifying an aging period name and the number of days in the aging period

If you want to your store credit information to be reported by calendar months rather than by defined reporting periods, click in the Use Monthly Aging Periods box. If checked this setting overrides any defined terms displayed.  To age using a 15 day aging period, check Use Semi-Monthly Aging.  .  Selecting this one is similar to using Monthly Aging, just each month is split into two periods: the 1st – 15th and the 16th – end-of-month.

IMPORTANT:  When processing Accounts Receivable Statements, if you set a date range outside of these aging terms, the aging terms will not appear on the statements.  For instance, if you have Monthly Aging unchecked, and 30 day aging period specified, a statement for the month of March will not have aging terms shown (because it is a 31 day month).  Unless you have special billing needs, it is suggested that you start with Monthly Aging.

Default Apply Payment

This selection gives you the ability to set a Default Payment method for posting AR payments.

 You have two choices here:

• Manual: You will select which invoices against which to apply the payment.

• Automatic: The system will automatically apply the payment against the oldest invoices first.

AR Terms

This area is where the payment terms are defined.  When you setup an on account customer, you use these definitions to assign the customer terms in the Customer Database | Accounts Receivable tab.

These terms also appear on the customer's monthly statements.

By default, two terms are predefined; Cash and Net 30.  You can add any other terms you wish by typing the name of the Term, then clicking Add Term.  You can delete an existing term by clicking on the Term, then clicking on the Delete Term button.

Terms are assigned to Customers, individually.  This is done at the Customer Database - Accounts Receivable Tab

Statement Print Details

In this area, you can choose to add details to your statements when they print, and what details to add. To add detail to the statement, check the desired boxes for the detail you want.

The Tax Scheme Summary check box allows you to summarize taxes paid by tax scheme for your customers for situations where multiple tax jurisdictions apply.

If you wish to enable prompting for Purchase Order Numbers, that can be printed as part of these details, please review the General Tab | Advanced Receipt Options topic.

Statement General Message

If you wish to add a message which will print on all statements or invoices, type your message in the box at the bottom center of this form.  This option applies to all statements.  

If you wish to print a statement specific and unique to a customer, you need to add this in the Customer Database | Accounts Receivable tab for each customer.

AR Statement/Invoice Emailing

This adds a statement to an emailed Statement or Invoice notifying the user that the attached information requires the Adobe Acrobat Reader, along with an option to add a download link to the email telling the user where they can download this program.